Job: Institutional Support (Human Resources Sp)

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Title:

Institutional Support (Human Resources Sp)

Position Number:

0079708

Hiring Unit:

College of Natural Sciences Dean's Ofice

Location:

Manoa Campus

Date Posted:

November 19, 2013

Closing Date:

December 05, 2013

Band:

A

Minimum Monthly Salary:

salary schedules and placement information

Full Time/Part Time:

Full Time

Temporary/Permanent:

Permanent

Funding:

General

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Other Conditions:

Pending position clearance

Duties and Responsibilities

1. Reviews & audits all personnel transactions for accuracy & compliance, determining appropriateness in relations to all applicable university, collective bargaining, state, federal, and third party policies and procedures.
2. Inputs, generates, and processes Payroll Notification Forms (PNFs) and casual/overload (Form 6s). Ensures data is accurate and input in a timely manner.
3. Responsible for initial orientation & in-processing of new employees, generates the appropriate payroll document(s), routes for signature & timely processing. Verifies accuracy of employee data in employee files/Peoplesoft system.
4. Independently reviews for accuracy & compliance on all recruitment documents, including SF-1’s vacancy announcements, recommendation to hire memo for faculty, APTs, GA, civil service & casual & overload appointments.
5. Coordinates annual health plan Open Enrollment for CNS announcement of meetings and deadline on forms submissions. Assists faculty & staff in resolving various problems regarding employee benefits.
6. Assists in the management & maintenance of all confidential personnel files and records, in accordance with State and Federal laws and union contracts.
7. Assists with the preparation of workers’ compensation reports, and calculation of claims for temporary disability as needed.
8. Notifies supervisors of support employee performance appraisals requirements and deadlines. Provides guidance and assistance to supervisors on process and procedure as needed.
9. Provides support services in personnel management or other administrative areas as needs arise.
10. Assists the Chief Administrative Officer on other assignments as needed.
11. Ensures that personnel transactions are processed and submitted to the payroll office in a timely manner.
12. Reviews and oversees the processing of appropriate supporting documents for new appointments, resignations, terminations, leaves without pay, transfers, pay changes, account codes and status changes.
13. Reviews appointments and employment forms such as I-9s, benefit forms, etc. to ensure completeness, accuracy, and compliance.
14. Prepares and audits G-2’s for college personnel. Processes and disburses as appropriate.
15. Administers rules and regulations, and develops college policies and procedures for the Student Employment and Cooperative Education (SECE) program. Oversees the processing of student appointments and payments.
16. Assists in developing and writing student assistant position descriptions. Establishes and/or classifies position classifications and pay. Reviews requests for pay increment and/or promotion.
17. Distributes information on upcoming training programs and ensures that appropriate forms are completed on a timely basis for training and workshops.
18. Audits applications for benefit enrollment and changes for eligibility and timely submissions; processes and distributes as appropriate.
19. Review reports of work related injuries and timely submission to appropriate offices.
20. Review notices of unemployment insurance claims filed with the Department of Labor and Industrial Relations. Based on research of personnel files, prepares appropriate responses to DLIR.
21. Responds to requests for employment verification.
22. Processes TAPs payments for casual and overload payroll.
23. Provides notary services for State of Hawaii personnel forms.
24. Other duties as assigned

Minimum Qualifications

1. Possession of a baccalaureate degree in business administration or related field and 0 year(s) of progressively responsible professional experience with responsibilities for N/A; or equivalent education/training or experience.
2. Functional knowledge of principles, practices and techniques in human resource management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resource management.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the human resource management.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Desirable Qualifications

1. Familiarity with State and Federal human resources rules and regulations.
2. Familiarity with the various collective bargaining contracts of the various employment types at the University.

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To Apply:

Submit cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64 ( standard format ) ( large format ), resume, names of 3 professional references, and official transcripts (copies accepted, originals required upon hire) to the address below.

Address:

1. College of Natural Sciences Deas's Office
2. 2545 McCarthy Mall, Bilger 102
3. Honolulu, HI 96822

Inquiries:

1. Cynthia Higa; 808-956-5914; higacynt@hawaii.edu
2. William Ditto; wditto@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

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Job: Institutional Support (Administrative Svcs Mgr)

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Title:

Institutional Support (Administrative Svcs Mgr)

Position Number:

0080155

Hiring Unit:

College of Natural Sciences Dean's Office

Location:

Manoa Campus

Date Posted:

November 19, 2013

Closing Date:

December 05, 2013

Band:

C

Minimum Monthly Salary:

salary schedules and placement information

Full Time/Part Time:

Full Time

Temporary/Permanent:

Permanent

Funding:

General

---

Duties and Responsibilities

1. Serve as Chief Administrative Services Officer, responsible for the management and administration of areas including, but not limited to, accounting, finance, human resources, organization and facilities management.
2. Review and approve, as the College's designated approving authority, appointments and extensions of appointments of faculty, APT, Graduate Assistants, non-compensated appointees, casual employees, etc.
3. Serve & supervise as the College's custodian of record for respective admin ops.; respond to requests for info. from all sources including attorneys, ensuring compliance with the provisions of the UIPA, CBAs, and other applicable laws/regulations
4. Serve as the lead Fiscal Administrator for the College with $25,000 purchasing authority for both the University and the RCUH transactions.
5. Serve as the Fiscal Administrator responsible for the College's operating budget which includes general, special, revolving, trust, gift and agency funds.
6. Supervise the maintenance of records of revenues, allocations, commitments, encumbrances, and expenditures to maintain the integrity of the College's financial position.
7. Advise chairs & supervisors regarding the application of CBAs, BOR policies, University Executive and Administrative policies, and State and Federal laws and regulations pertaining to human resources management.
8. Review and approve requests to create new permanent and temporary positions.
9. Review and approve vacancy announcements for content and to ensure that University policies and procedures, collective bargaining provisions, and equal employment opportunity/affirmative actions requirements are met.
10. Review and approve requests for overload ensuring compliance with University policies and procedures, collective bargaining agreements, Federal regulations, and other terms and conditions set forth by granting agencies.
11. Supervise the proper application of employee benefit programs, workers' compensation claims procedures, and temporary disability benefits.
12. In consultation with the Office of International Affairs, advise chairs and prospective employees of immigration requirements/laws and University policies relative to obtaining necessary employment visas.
13. Review & respond as appropriate to claims for unemployment benefits. Appear & testify at hearings as necessary. Working closely with the HR Specialist, receives & hears complaints/concerns and acts to resolve personnel conflicts.
14. Train, evaluate and supervise of administrative staff in various functional areas.
15. Aid the Dean in the formulation, optimization, execution and evaluation of all policies, procedures and operations of the College.
16. Responsible for formulation, implementation, and evaluation of all academic staffing models, fiscal, and human resources operations of the College
17. Work with the Dean and Associate Deans to formulate strategic procurement and management of space and facilities within the College.
18. Create, develop, implement and modify effective staffing plans for the college to support research and education efforts.
19. Facilitate the formation of effective staffing models within departments.
20. Develop in partnership with the Dean effective and responsive budget models for the College and individual departments.
21. Work in partnership with the Dean and Associate Deans in various roles including: team building, developing collaborations across colleges or between departments, fundraising, developing public events, ...(continue)
22. cont...coordinating and scheduling meetings, implementing payroll and funding initiatives, and playing a leadership role in the formation of an effective, positive culture within the college.
23. Recommends and implements changes to administrative program policies, and standard operating procedures to improve customer service operations to achieve the most efficient and economical service.
24. Work with the Dean and Associate Deans to strategize, develop & coordinate an advisory board. Plan and assist in the facilitation of meetings and activities for the Board, alumni, and other stakeholder groups.
25. Work with the Dean to develop and execute new and innovative undergraduate and graduate research and education models (i.e., staffing modeler to support staffing needs).
26. Develop and execute feedback mechanisms for all functions of the College.
27. Leads and assists with grievances, labor relations cases and investigations with employees and union representatives. Serve as fact finder on investigations as necessary
28. Other duties as assigned

Minimum Qualifications

1. Possession of a baccalaureate degree in business administration or related field and 6 year(s) of progressively responsible professional experience with responsibilities for financial management, human resources, or higher education administration; or equivalent education/training or experience.
2. Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies of the assigned financial management, human resources or higher education administration.
3. Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with financial management, human resources or higher education administration.
4. Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and unprecedented approaches.
5. Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
10. Extensive knowledge of accepted governmental accounting principles, techniques, and fund accounting systems.
11. Extensive knowledge of principles and practices of federal and other extramural funding administration.
12. Extensive knowledge of the principles and practices of personnel administration.
13. Thorough knowledge of the theories and practices of organization and management.
14. Ability to analyze financial statements and statistical reports, discern trends, and apply analytical techniques.
15. Strong people skills including the ability to inspire creativity and team building in others as well as the ability to handle difficult personnel situations with professionalism and timeliness.
16. Demonstrated creativity.
17. Strong interpersonal and communication skills and an ability to work with a diverse team of faculty, students, and staff.
18. Highly organized.

Desirable Qualifications

1. Extensive knowledge of the administrative practices of the University of Hawaii and other institutions of higher education.
2. Excellent time management.
3. Experience in writing grant proposals (educational, research).
4. Experience in fund raising and philanthropy.
5. Experience in working with advisory boards.
6. Experience in improving organizational efficiency and organization.
7. Desire to work as a team to create a positive environment.
8. Desire to understand the academic environment and work within the system to make things happen.
9. Ability to provide leadership to staff and advice/guidance to staff, students, faculty, and administration on organizational structure and practices.

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To Apply:

Submit cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64 ( standard format ) ( large format ), resume, names of 3 professional references, and official transcripts (copies accepted, originals required upon hire) to the address below.

Address:

1. College of Natural Sciences Dean's Office
2. 2545 McCarthy Mall, Bilger 102
3. Honolulu, HI 96822

Inquiries:

1. Cynthia Higa; 808-956-5914; higacynt@hawaii.edu
2. William Ditto; wditto@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

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Job: Assistant/Associate Specialist (Administrator)

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Title:

Assistant/Associate Specialist (Administrator)

Position Number:

0083539

Hiring Unit:

Office of Student Affairs/University Health Services

Location:

University of Hawaii at Manoa

Date Posted:

November 18, 2013

Closing Date:

Continuous

Salary Information:

Salary commensurate with qualifications and experience

Monthly Type:

11 Month

Tenure Track:

Tenure

Full Time/Part Time:

Full Time

Temporary/Permanent:

Permanent

Funding:

General Funds

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Other Conditions:

General Funds; to begin no later than February 1, 2014

Duties and Responsibilities

1. The primary purpose of this position is to support the director in UHSM leadership, program development, and the direction and coordination of activities that promote the goals of UHSM. These include clinical medicine, preventative health, fiscal, personnel management, information technology, accreditation, and health insurance related activities.. The Administrator will serve as the associate/assistant director of UHSM during the absence of the director and will also explore, innovate, and establish new programs.
2. The Administrator is responsible for the management of day-to-day UHSM operations, including personnel hiring, supervision and evaluation, budget and fiscal, insurance billing and cashier, coordination of audit activities, clerical, and other program activities. Develop/update and oversee all UHSM policies and procedures including patient rights and privacy as require by HIPAA regulations.
3. Assess needs and services for UHSM to determine program development. Coordinate and supervise accreditation efforts. Conduct research and facilitate student and staff research in areas relating to health needs and health care of students. Serve as an advocate in seeking extramural funding in support of a program expansion and enhancement through research and evaluation activities.
4. Ensure adequate maintenance of the facilities and be responsible for space and equipment assignments. Develop and supervise the information technology program including the electronic health record.
5. Facilitate communication between the various UHSM sections, Office of Student Affairs, UHM campus, the local community, and other outside entities. Promote the integration of UHSM consistent with the academic mission of the University. Establish and maintain contacts with System, regional, and national groups to share information and programming in the area of college health.

Minimum Qualifications

1. Assistant Specialist: A Masters degree from a college or university of recognized standing, with work in a related field, such as health care, health education, education, social work, nursing, psychology, public health, business administration, or personnel management fields; plus 30 credits of additional graduate level courses; at least three years of experience as a junior specialist, or its equivalent, including at least two years of experience in health care related work.
2. Associate Specialist: Doctorate degree from a college or university of recognized standing, with work in a related field, such as health care, health education, education, social work, nursing, psychology, public health, business administration, or personnel management fields; at least four years of experience as an assistant specialist, or its equivalent, including at least two years of experience in health care related work.

Desirable Qualifications

1. Experience in a college health setting with responsibilities in establishing, defining, and implementing health care policies and procedures. Demonstrated leadership qualities and ability to innovate, develop, and implement new education programs. Experience in working in a university setting and in health education programs, including mentoring/teaching students and evaluation of programs. Experience/training in administration, fiscal, budgets, management of resources, and marketing. Experience in grant writing. Experience in accreditation activities, risk management, and quality improvement programs. Demonstrated teaching ability and excellent communication skills. Ability to conduct research and oversee publications.

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To Apply:

Submit cover letter indicating how you satisfy the minimum and desirable qualifications, curriculum vitae, official transcripts (copies are acceptable at time of application, however, originals will be required upon hire) and names, contact information. Email submissions accepted. Incomplete applications and/or those postmarked after the closing date may not be considered.

Address:

1. University Health Services Manoa
2. 1710 East West Road
3. Honolulu, HI 96822

Inquiries:

1. Andrew Nichols; 808-956-8965; nicholsa@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

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Job: Academic Support (Instruct & Student Sup Sp)

University of Hawaii - Honolulu, HI

Tuition funds, temporary, full-time, annually renewable depending on performance and/or funding availability. To begin approximately January 2013 subject to position clearance and availability of funds. Duties and Responsibilities Coordinates the placement of students in care professional sites with supervisors to provide services to patients, tracks and analyzes evaluations, and manages daily program issues as needed, Develops and implements new community programs and sites by networking, partnering and seeking grants with physicians and various agencies (ie: DOE, HMSA, Drug Enforcement Agency). Designs educational expectations and creates schedule of visits. Manages the longitudinal lecture series for first- and second-year medical students including the recruitment & scheduling of faculty speakers, providing audio/visual setup, collecting lecture objectives and placement of questions on exams from lectures. Oversees the medical student enrollment for the required summer selective courses (MDED 555), assigns teaching space to faculty, trains faculty on the procedures for establishing new courses, and recruits new faculty to teach courses as needed. Oversees the 1st- and 2nd-year med student elective program required to meet the elective requirements of LCME accreditation including coordinating teaching sites, and guiding faculty members through the process of establishing new courses. Aligns each elective experiences w/ the school’s policies, practices, & educational philosophy. Develops the budget for the OME CHP and oversees the preparation and completion of fiscal documents including those for reimbursement of educational supply expenses for first and second-year educational programs. Directs faculty & staff grading of mid-& end-course examinations for 1st- & 2nd-yr med students in adherence w/ academic guidelines, prepares, disseminates, & collects exams from faculty graders, & disseminates course performance results to med students. Oversees special testing accommodations for students in conjunction with the Office of Student Affairs. Provides administrative & analytic support & follow-up for the Preclinical Education & the Electives Committees, including preparing & consolidating student performance data for committee meetings. Creates curriculum sub-committee reports required to show compliance with LCME accreditation standards on the regular review of the content, sequencing, & vertical integration of content in the preclinical segment of the curriculum. Responsible for the overall management of the OME Community Health Program (CHP),a one-year course required of all 1st-year med students. CHP meets the community service & service-learning requirements for Liaison Committee on Med Ed (LCME) accreditation. Independently recruits faculty and staff, evaluates supervision of students, insures the CHP is in alignment with the school’s educational philosophy, and coordinates the community health student assignments at the community health fair. Other duties as assigned Minimum Qualifications Possession of a baccalaureate degree in Education, Educational Administration, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for program management and/or student support program management; or equivalent education/training or experience. Considerable working knowledge of principles, practices and techniques in the program management and/or student support program management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with program management and/or student support program management. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and apply word processing software. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Desirable Qualifications Experience providing student services support and/or program management in a higher education setting. Familiarity with medical education practices. Experience coordinating community programs for university or professional students. Experience with fiscal and HR administration surrounding educational project budget, reimbursement, and hiring practices. University of Hawaii - 1 day ago - save job - block » View or apply to job Recommended Jobs Instructional and Student Support (Student Se... University of Hawaii - Honolulu, HI University of Hawaii - 1 day ago Academic Instructor Management & Training Corporation - Waimānalo, HI Management & Training Corporation - 1 day ago Public Relations Manager Aqua Hotels & Resorts - O‘ahu, HI Aqua Hotels & Resorts - 1 day ago See more recommended jobs Send this job to yourself or a friend: From my email address To email address   Send a copy to my email address Comment (optional)   Share this job Academic Support jobs in Honolulu, HI Jobs at University of Hawaii in Honolulu, HI Academic Support salaries in Honolulu, HI

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