Job: Academic Support (Continuing Educ Sp/Program Coordinator)

Title:

Academic Support (Continuing Educ Sp/Program Coordinator)

Position Number:

0080570

Hiring Unit:

College of Continuing Education and Community Service (CCECS)

Location:

UH Hilo

Date Posted:

November 19, 2013

Closing Date:

December 05, 2013

Band:

B

Minimum Monthly Salary:

salary schedules and placement information

Full Time/Part Time:

Full Time

Temporary/Permanent:

Permanent

Funding:

General

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Other Conditions:

• Appointment to begin approximately February 2014, pending position clearance and availability of funding. This position serves as the Summer Session Coordinator for the College of Continuing Education and Community Service at the University of Hawaii at Hilo.

Duties and Responsibilities

1. Plans, directs and supervises program operations to include the promulgation, implementation, and maintenance of summer session policies, procedures, practices and systems.
2. Administers, coordinates and evaluates a broad-based summer session program in such areas as programming, class building, personnel processing, financial accounting, procurement and purchasing, and budget formation and execution.
3. Reviews system fiscal reports, determines account balances, analyzes and evaluates program expenditures, and prepare financial reports for the dean.
4. Coordinates auxiliary and ancillary support services as needed, included but not limited to facility use reservations, class time and room scheduling, registration and payment monitoring.
5. Plans and implements marketing and recruitment strategies for summer classes and programs.
6. Provides support in student registration using online Banner system and manually as required.
7. Serves as acting dean in the dean’s absence.
8. Occasional work during evenings, weekends, and holidays as required.
9. Other duties as assigned

Minimum Qualifications

1. Possession of a baccalaureate degree in Education and other related fields and 2 year(s) of progressively responsible professional experience with responsibilities for program coordination; or equivalent education/training or experience.
2. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
3. Considerable working knowledge of principles, practices and techniques in the program coordination field as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
4. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with program coordination.
5. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
6. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
7. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
8. Demonstrated ability to operate a personal computer and apply word processing software.
9. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
10. Valid driver's license.
11. Understanding and application of effective marketing technology and techniques.
12. Ability to plan programming that is responsive to student needs and within the mission of the institution.

Desirable Qualifications

1. Possession of a program coordination certification or specialized training.
2. Possession of a Master’s degree in Education or related area.
3. Four years of progressively responsible professional experience with responsibilities for program coordination.
4. Knowledge of the island of Hawai`i, specifically its people and communities.
5. Knowledge of UH administrative processes and procedures.
6. Knowledge of multi-media marketing and publicity techniques.

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To Apply:

Submit: (1) cover letter explaining how the minimum and desirable qualifications are met; (2) APT application ( UH Form 64 ), available at http://hawaii.edu/ohr/bor/forms/form64.pdf; (3) resume; (4) the names and addresses, email and telephone numbers of three (3) professional references; and (5) transcript(s) showing degrees and course work appropriate to the position (copies are acceptable, however, original official transcripts will be required prior to employment). All requested documents/information must be postmarked by the closing date and become the property of the University. All minimum qualifications must be met by the closing date. Failure to submit all requested documents/information shall deem an application to be incomplete and will not be considered. Electronic submissions will be accepted. Please send to: fmgomes@hawaii.edu

Address:

1. Farrah-Marie Gomes, NHERC
2. University of Hawaii at Hilo
3. 200 W. Kawili St.
4. Hilo, HI 96720

Inquiries:

1. Farrah-Marie Gomes, Interim Dean; 808-974-7664; fmgomes@hawaii.edu

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.