Job Title:ADMINISTRATIVE ASSISTANT (CYS)
Department:Department of the Army
Agency:Army Installation Management Command
Job Announcement Number:WENAFEW131000676
SALARY RANGE: | $31,390.00 to $31,390.00 / Per Year |
OPEN PERIOD: | Friday, November 22, 2013 to Tuesday, November 26, 2013 |
SERIES & GRADE: | NF-0303-03 |
POSITION INFORMATION: | Full Time - Permanent |
DUTY LOCATIONS: | 1 vacancy in the following location: Honolulu, HI View Map |
WHO MAY APPLY: | Open to US Citizen and Non US Citizen applicants on the Island of Oahu. |
SECURITY CLEARANCE: | Public Trust - Background Investigation |
SUPERVISORY STATUS: | No |
JOB SUMMARY:
There when you need us! Child, Youth & School Services recognizes the challenges of our Soldiers and their Families. By offering quality programs for children, youth and students, CYSS supports theArmy Family Covenant by reducing the conflict between mission readiness and parental responsibility.
This position is located at Aliamanu Military Reservation School Age Services.
This position is eligible for 12.25% Cost of Living Allowance (COLA) *COLA is subject to change without notice.
You can apply for this position using the following options (you must have a resume or use the NAF Optional Application http://armypubs.army.mil/eforms/pureEdge/A3433.XFDL to apply): 1. Preferred - Apply electronically via USAJOBS - https://usajobs.gov. This will ensure faster processing of your application. You will also receive faster status updates. Please upload all required documents. Uploaded documents will be processed through the system. You are encouraged to monitor your application status. *You can download the USAJOBS.gov app to your smart phone for easy access and convenience! 2. Fax your resume (and supporting documentation) to (478)757-3144. The following link will take you to the cover sheet which must be included with the faxed resume or application http://staffing.opm.gov/pdf/usascover.pdf. NOTE: Faxed documents take 2-3 business days to process before they are available in the system for HR to view. To complete the job related questions obtain the Form 1203FX by going to the following link http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf. This form must be faxed as a part of your application package for you to be considered for a job. 3. Mail or email your resume (or Optional NAF Application) to the point of contact listed on the vacancy announcement. 4. If you are in the area, you may drop off your resume in person to the servicing CPAC NAF Division. You are highly encouraged to provide all supporting documentation prior to closure of the vacancy announcement. This will speed up the process to consider you for the job if you meet the minimum qualification requirements. IMPORTANT!: Applicants that chose option #3 or #4 as outlined above, must still complete the job related questions either online or manually (faxed) prior to the closing date of the vacancy announcement. If you wish to complete them online, go to the 'apply online' button on the vacancy announcement. If you wish to complete them manually, print the full
occupational questionnaire directly from the vacancy announcement and complete and fax the 1203-FX form (http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf) to (478)757-3144. Neglecting to respond to the job related questions will result in an ineligible rating. You may contact the servicing CPAC NAF DIVISION identified on the vacancy announcement for additional assistance.
occupational questionnaire directly from the vacancy announcement and complete and fax the 1203-FX form (http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf) to (478)757-3144. Neglecting to respond to the job related questions will result in an ineligible rating. You may contact the servicing CPAC NAF DIVISION identified on the vacancy announcement for additional assistance.
TRAVEL REQUIRED
- Not Required
RELOCATION AUTHORIZED
- No
KEY REQUIREMENTS
- Direct Deposit is required.
- Social Security card is required.
- Immunization screening is required after selection
- A medical examination is required after selection
- Resume
DUTIES:
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Oversees the administrative management of the reception area of a CYS Program.
Receives children, youth, parents, and other visitors in a courteous manner. Answers main telephone, ascertain nature of call and direct caller to appropriate staff takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.
Utilizes Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes IAW higher headquarters and statutory requirements.
Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory-signed statistical reports and tracking of income data as it pertains to the CYS program.
Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.
Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.
Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages.
Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.
Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.
Monitors supplies and resources. Orders office supplies. Assists in facility key control.
Receives children, youth, parents, and other visitors in a courteous manner. Answers main telephone, ascertain nature of call and direct caller to appropriate staff takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.
Utilizes Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes IAW higher headquarters and statutory requirements.
Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory-signed statistical reports and tracking of income data as it pertains to the CYS program.
Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.
Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.
Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages.
Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.
Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.
Monitors supplies and resources. Orders office supplies. Assists in facility key control.
QUALIFICATIONS REQUIRED:
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Progressively responsible administrative duties.
Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required. Must be able to type 40 wpm.
Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
Possess the ability to communicate effectively orally and in writing.
HIGHLY PREFERRED: Knowledge of formats, forms, typing policies and common terminology of the program for which the work is to be performed.
Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required. Must be able to type 40 wpm.
Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
Possess the ability to communicate effectively orally and in writing.
HIGHLY PREFERRED: Knowledge of formats, forms, typing policies and common terminology of the program for which the work is to be performed.
NOTE: Employment will be denied or terminated if your background checks reveal any of the following: Conviction for a sexual offense, a drug felony – or any drug related offense, a violent crime, or a criminal offense involving a child or children.
1. A one-year probationary period may be required upon selection.
2. You must meet all qualification requirements by the closing date of this announcement.
3. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires DHS to use the E-Verify system to verify the employment eligibility of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment. The U.S. Department of Army is an E-Verify Participant. All required background check of AR 215-3 must be successfully completed and maintained. Satisfactory completion of a National Agency Check and Inquiries (NACI) that will be initiated prior to appointment to a NAF position.
4. All required background checks of AR 215-3, Chapter 2, paragraph 2-13; must be successfully completed and maintained including Child and Youth National Agency Check with Inquiries (CNACI). Successful completion of prescribed training (transition and/or annual) is required. Failure to achieve desired training with demonstrated competence may result in separation.
5. Social Security Card and a Picture I.D. must be presented at time of appointment.
6. Immunizations may be required as a condition of employment for the health and safety of those in the facility as determined by medical authority. Already immune individuals (based on documented receipt of vaccine series or physician diagnosed illness), or those subject to religious exemption, or medical contraindication are exempt from this requirement.
7. Satisfactory complete employment verification check.
HOW YOU WILL BE EVALUATED:
Your qualifications will be evaluated on the following competencies:
***Minimum qualifications
***Typing Progiciency
***Highly Preferred
***Clerical Skills
***Administrative Skills
BENEFITS:
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Nonappropriated Funds (NAF) Regular positions include employee benefits. For additional benefits information go to http://www.armymwr.org/hr/nafbenefits/default.aspx.
OTHER INFORMATION:
Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
The Department of Army Nonappropriated Fund Instrumentalities are an equal opportunity employer.
HOW TO APPLY:
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Your resume must be submitted by 11:59 PM (eastern time) on the closing date Tuesday, November 26, 2013 reflected on the vacancy announcement.
To apply for this job online, select - https://www.usajobs.gov/.
To fax supporting documents that you are not able to submit online:
1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID 1000676.
2. Fax your documents to (478)757-3144.
If you cannot apply online follow the below procedures:
1. Click the following link to view and print the job experience related questions View Occupational Questionnaire.
2. Complete the 1203-FX (http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf) form to provide your response to the job related questions.
3. Fax the completed 1203-FX form along with any supporting documents to (478)757-3144. Your 1203-FX form will serve as a cover page for your fax transmission.
PLEASE NOTE: Please continue completing all questions within section 25 of the 1203-FX form (Occupational Questionnaire) regardless of the numbering sequence.
For additional tips & pointers to successfully complete the application process you can review additional guidance by accessing the following URLs:
Application help - http://www.chra.army.mil/hr/tools/gps/files/Application%20Manager%20Help%20for%20Applicant~466.pdf
Applicant checklist - http://www.chra.army.mil/hr/tools/gps/files/applicantchecklist~466.doc
Applicant brochure - http://www.chra.army.mil/hr/tools/gps/files/USAS%20Applicant%20Brochure~466.pdf
REQUIRED DOCUMENTS:
Before you can start working, the following documents will be needed:
All applicants are required to submit the following supporting document type(s):
·Resume
·Resume
·Other
For education requirements please note the following:
Before you can start working, you must provide Official transcripts (copy or original) as proof that positive education requirements have been met.
Other supporting documentation that may be needed are listed below:
- Permanent Change of Station Orders or equivalent for Military Spouses requesting Spouse Employment Preference
- Veterans' and Involuntary Separated Military Preference documentation (DD-214 member 4 copy or equivalent)
- DOD NAF BBA documentation (DA form 3434 or equivalent plus issued BBA notice)
- Current and Former NAF employees (to include current APF employees) (DA form 3434 or equivalent, ex: SF50)
AGENCY CONTACT INFO:
Poni Seumanutafa
Phone: (808)438-3974
Email: PONIPAKE.T.SEUMANUTAFA@US.ARMY.MIL
Phone: (808)438-3974
Email: PONIPAKE.T.SEUMANUTAFA@US.ARMY.MIL
Agency Information:
DA NAF Fort Shafter
Fort Shafter
Bldg 126 Stop 516
Fort Shafter, HI
96858-5002
DA NAF Fort Shafter
Fort Shafter
Bldg 126 Stop 516
Fort Shafter, HI
96858-5002
WHAT TO EXPECT NEXT:
Your resume will be reviewed to verify that qualification requirements have been met. We appreciate your interest in this position!
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