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Thursday, 5 December 2013

Job: Administrative Support Assistant

, , 08:51
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply
Job Title:Administrative Support Assistant
Department:Department of the Army
Agency:U.S. Army Intelligence and Security Command
Job Announcement Number:WTST133900321006830

SALARY RANGE:

$48,425.00 to $62,948.00 / Per Year

OPEN PERIOD:

Thursday, December 05, 2013 to Wednesday, December 11, 2013

SERIES & GRADE:

GG-0303-09

POSITION INFORMATION:

Full Time - Permanent

DUTY LOCATIONS:

1 vacancy in the following location:
Schofield Barracks, HI View Map

WHO MAY APPLY:

US Citizens and Status Candidates

SECURITY CLEARANCE:

Top Secret/SCI

SUPERVISORY STATUS:

No

JOB SUMMARY:

Civilian employees serve a vital role in supporting the Army mission. They provide the skills that are not readily available in the military, but crucial to support military operations. The Army integrates the talents and skills of its military and civilian members to form a Total Army.
About the Position:
This position is in the Defense Civilian Intelligence Personnel System (DCIPS). Employees occupying DCIPS positions are in the Excepted Service and must adhere to U.S. Code, Title 10, as well as Department of Defense Instruction 1400.25. This position is located with the 500 MI Brigade, 715 MI Battallion, Office of the S1, Schofield Barracks, HI. 
Hawaii has many outdoor all year round activities including surfing, paddling, diving, fishing and hiking.  Temperatures range from the high 70s through low 90s for most of the year.  Hawaii has one of the highest costs of living in the United States.  Before deciding to relocate, you should research the housing options and costs.    Employees receive a Cost of Living Allowance, which is 12.25% of the basic pay.  The COLA is not taxed by the Federal Government, but is subject to state and local taxes and subject to change.

Who May Apply:
Only applicants who meet one of the employment authority categories below are eligible to apply for this job.  You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.  See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 
Army DCIPS positions apply Veteran's Preference to preference eligible candidates as defined by Section 2108 of Title 5 U.S.C., in accordance with the procedures provided in DoD Instruction 1400.25, Volume 2005, DCIPS Employment and Placement.

TRAVEL REQUIRED

  • Occasional Travel
  • 25% or less of the time

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS


  • Top Secret Clearance
  • Drug testing required
  • May be subject to extended TDY or worldwide deployments
  • TDY 25% or less of the time
  • Must be able to pass a polygraph

DUTIES:

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Serve as an administrative support assistant in planning and appraising the overall S1 Military and Civilian Personnel Management Program (CPMP). Serve as technical assistant on all military administrative and technical procedures. Establish and maintain databases for tracking personnel strength, vacancies, and Tables of Distribution and Allowances authorizations and requirements. Collect, correlate, and analyze data from these sources for inclusion into recurring reports and statistical data calls. Conduct liaison with Military Personnel Division on outstanding officer evaluation and NCO evaluation issues as well as promotion problems, outstanding personnel actions that have not been resolved in a timely manner. Coordinate with organization to ensure management of the Civilian Employees Incentive Awards Program for the Battalion. Coordinates with originators to obtain additional or clarifying information. Serve as personnel liaison to management, and relay information from the personnel community to management on such subjects as position management, classification, recruitment and staffing, performance management, technical services, training and career development, and management-employee relations. Provide technical assistance to the Commander and subordinate organizations. Provide advice, guidance, and procedures in the utilization of civilian personnel. Assist in the in-processing of all military and civilian personnel. Participate in the administration of civilian personnel management actions consistent with guidelines. Serve as the Safety Officer.  Maintains a Safety Program that is in total compliance with the Occupational Safety and Health Act Programs for Federal Employees, DoD, DA and USAINSCOM regulations, policies and programs.

QUALIFICATIONS REQUIRED:

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Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job.  Specialized experience is defined as: experience in clerical and administrative support functions related to military and/or civilian personnel. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GG/GS-08).

You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:
•    Knowledge of Civilian Personnel 
•    Knowledge of Military Personnel
•    Skill in Administrative Support Procedures
NOTE: Creditable experience may include previous military experience, experience gained in the private sector, or experience gained in another government agency so long as it was at a level at least equivalent to the next lower grade in the series.

Some federal jobs allow you to substitute your education for the required experience in order to qualify.  For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.
Other Requirements: Click here for expanded definitions.
  • Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • You will be required to provide proof of U.S. Citizenship.
  • Two year trial period may be required.
  • Direct Deposit of Pay is Required.
  • Travel will be required (CONUS/OCONUS) less than 25% of the time.
    All INSCOM employees may be subject to extended TDY or worldwide deployments during crisis situations to perform mission essential functions as determined by management.
Must be able to obtain and maintain a Top Secret security clearance  with access to Sensitive Compartmented Information (SCI).
In accordance with Change 3 to AR 600-85, Alcohol and Drug Abuse Prevention and Control Program, individual must successfully pass a urinalysis screening for illegal drug use prior to appointment and periodically thereafter.

Must be willing to undergo and successfully complete a counterintelligence-scope polygraph examination with No Deception Indicated (NDI) on a pre-appointment and periodic basis.


HOW YOU WILL BE EVALUATED:

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. 

BENEFITS:

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The Department of Defense offers an excellent benefits program. In addition to your take-home pay, your comprehensive compensation/benefits package will include most of the benefits described in the USAJOBS Resource Center.

OTHER INFORMATION:

  • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
  • If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitantinformation sheet.
  • Salary indicated includes applicable locality pay.
  • Multiple positions may be filled from this announcement. 

HOW TO APPLY:

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To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (EST) on Wednesday, December 11, 2013 to receive consideration.
  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  • Click the Submit My Answers button to submit your application package.
  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  • To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
  • It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement.
The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Your requests for reasonable accommodation will be addressed on a case-by-case basis.

REQUIRED DOCUMENTS:

The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply:  Applicant Merit Checklist and Proof of Eligibility.
As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply.  If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
Your resume:
  • Your resume may be submitted in any format.
  • If you submit more than one copy of your resume, only the most recent version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent." It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
  • If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
  • For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.
If you are relying on your education to meet qualification requirements: You MUST submit a copy of your transcript if you want to substitute your education for experience. If you claim qualifications based on education, and do not submit a transcript, your education will not be used in making a qualification determination and you may be found "not qualified."  See: Transcripts and Licenses
Proof of Eligibility to Apply:  Your application must include the documents which prove you are eligible to apply for the vacancy. The “Proof of Eligibility” document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority.  You must meet the requirements of at least of the authorities listed in the Who May Apply section above to receive further consideration.
If you are unable to apply online or unable to upload your supporting documents follow the directions located at: Faxing Applications and Documents The Vacancy ID is 1006830. You will need the questionnaire, View Occupational Questionnaire, to complete your faxed application.
NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.   Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

AGENCY CONTACT INFO:

Central Resume Processing Center
Phone: (410)306-0137
Email: USARMY.APG.CHRA-NE.MBX.APPLICANTHELP@MAIL.MIL
Agency Information:
DA WER Fort Huachuca
USA Intel Cntr Fort Huachuca
Civ Personnel Advisory Center
314 Johnson Street
Aberdeen Proving Ground, MD
21005-5283

WHAT TO EXPECT NEXT:

If you provided an email address, you will receive an email message acknowledging receipt of your application.  Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position.  If you are determined to be ineligible or not qualified, your application will receive no further consideration. 
The documents you submit must support your responses to the online questionnaire.  If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "incomplete application" and you will not receive further consideration for this job.
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