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Monday, 2 December 2013

Job: Secretary

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  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply
Job Title:Secretary (OA)
Department:Department of the Army
Agency:U.S. Army Corps of Engineers
Job Announcement Number:WTEW137151551005370R

SALARY RANGE:

$35,625.00 to $46,310.00 / Per Year

OPEN PERIOD:

Monday, December 02, 2013 to Friday, December 06, 2013

SERIES & GRADE:

GS-0318-06

POSITION INFORMATION:

Part Time 20 hours - Term NTE 13 months

DUTY LOCATIONS:

1 vacancy in the following location:
Fort Shafter, HI View Map

WHO MAY APPLY:

See Who May Apply section

SECURITY CLEARANCE:

Public Trust - Background Investigation

SUPERVISORY STATUS:

No

JOB SUMMARY:

**Work schedule is Mon-Fri, 4 hours daily, start time between 0800 and 1100.**
Civilian employees serve a vital role in supporting the Army mission. They provide the skills that are not readily available in the military, but crucial to support military operations. The Army integrates the talents and skills of its military and civilian members to form a Total Army.
About the Position:This position is located at Fort Shafter, Hawaii which is near the Historical Palm Circle on the island of Oahu and serves as Secretary for the Office of Counsel Division
Serves as Secretary (Office of Automation) with USACE Office of Counsel. You will provide clerical and administrative assistance to the District Counsel and staff.
As America's Engineers in the Pacific, the District's civil works, military construction and environmental missions evolved over time – in periods of peace and war -- for more than 100 years. Today, Honolulu District is a full-service district, well prepared to provide a wide range of timely, effective, innovative solutions to meet our customers' engineering, construction and environmental needs. Honolulu District offers project management, design, construction management, contracting, cost engineering and more. Examples of our Civil Works projects are everywhere in Hawaii and in U.S. Territories in the Pacific, including Guam, American Samoa, Kwajalein and the Commonwealth of the Northern Marianas Islands. Many of our studies and projects are conducted under the Corps' Continuing Authorities Program.
For more information, please visit: http://www.poh.usace.army.mil/
Currently authorized 12.25% Cost of Living Allowance - subject to change
Who May Apply:
Only applicants who meet one of the employment authority categories below are eligible to apply for this job.  You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.  See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS


  • Work schedule is Mon-Fri, 4 hours daily, start time between 0800 and 1100.
  • Permanent Change of Station (PCS) Expenses are NOT Authorized.
  • Relocation (Government Home Sale) Expenses are NOT Authorized.
  • Qualified typist is required (40wpm).

DUTIES:

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  • Receive Telephone Calls and Visitors
  • Compose Correspondence on Administrative Support or Clerical Functions
  • Purchase Supplies and Equipment as Government Credit Card Holder
  • Use Office Automation to Include Word Processing Equipment, Software, and Printers
  • Maintain Records and Accountability for All Library Materials

QUALIFICATIONS REQUIRED:

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In order to qualify, you must meet the education and/or experience requirements described below.  Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.  Additional information about transcripts is in this document.
Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job.  Specialized experience is defined as:  demonstrated ability to receive telephone calls and visitors; demonstrated ability to compose and edit various correspondence using MS Word or similar programs; demonstrated ability to use electronic business financial systems and electronic group calendar programs; demonstrated ability to establish and maintain files in accordance with governing regulatory procedures; and demonstrated ability to use office automation to include word processing and spreadsheet tools.
This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).
You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:
• Ability to Organize
• Ability to Communicate in Writing
• Ability to Effectively Communicate Orally
• Skill in Office Automation
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the GS-05 grade (or equivalent).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.
Other Requirements: Click here for expanded definitions.
  • Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • You will be required to provide proof of U.S. Citizenship.
  • One year trial/probationary period may be required.
  • Direct Deposit of Pay is required.
  • Qualified typist is required.
  • This position is term and may be extended up to 4 years.
  • Position may be made permanent without further competition.

HOW YOU WILL BE EVALUATED:

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Interagency Career Transition Assistance Program (ICTAP).  If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority.  See Interagency Career Transition Assistance Program (ICTAP) for more information.  Additional information about the program is on OPM's Career Transition Resources website.

BENEFITS:

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The Department of Defense offers an excellent benefits program. In addition to your take-home pay, your comprehensive compensation/benefits package will include most of the benefits described in the USAJOBS Resource Center.

OTHER INFORMATION:

  • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
  • If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitantinformation sheet.

HOW TO APPLY:

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To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (EST) on Friday, December 06, 2013 to receive consideration.
  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  • Click the Submit My Answers button to submit your application package.
  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  • To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
    •
  • It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement.
The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Your requests for reasonable accommodation will be addressed on a case-by-case basis.

REQUIRED DOCUMENTS:

The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply:  Applicant Merit Checklist and Proof of Eligibility.
As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply.  If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
Your resume:
  • Your resume may be submitted in any format.
  • If you submit more than one copy of your resume, only the most recent version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent." It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
  • If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
  • For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.
If you are relying on your education to meet qualification requirements: You MUST submit a copy of your transcript if you want to substitute your education for experience. If you claim qualifications based on education, and do not submit a transcript, your education will not be used in making a qualification determination and you may be found "not qualified."  See: Transcripts and Licenses
Proof of Eligibility to Apply:  Your application must include the documents which prove you are eligible to apply for the vacancy. The “Proof of Eligibility” document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority.  You must meet the requirements of at least of the authorities listed in the Who May Apply section above to receive further consideration.
If you are unable to apply online or unable to upload your supporting documents follow the directions located at: Faxing Applications and Documents The Vacancy ID is 1005370. You will need the questionnaire, View Occupational Questionnaire, to complete your faxed application.
NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.   Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

AGENCY CONTACT INFO:

Central Resume Processing Center
Phone: (410)306-0137
Email: USARMY.APG.CHRA-NE.MBX.APPLICANTHELP@MAIL.MIL
Agency Information:
DA WER Fort Shafter
314 Johnson St
Aberdeen Proving Grounds, MD
21005
USA

WHAT TO EXPECT NEXT:

If you provided an email address, you will receive an email message acknowledging receipt of your application.  Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position.  If you are determined to be ineligible or not qualified, your application will receive no further consideration.

The documents you submit must support your responses to the online questionnaire.  If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "incomplete application" and you will not receive further consideration for this job.
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