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Title:
Institutional Support (Human Resources Sp)
Position Number:
0079708
Hiring Unit:
College of Natural Sciences Dean's Ofice
Location:
Manoa Campus
Date Posted:
November 19, 2013
Closing Date:
December 05, 2013
Band:
A
Minimum Monthly Salary:
Full Time/Part Time:
Full Time
Temporary/Permanent:
Permanent
Funding:
General
Other Conditions:
Pending position clearance
Duties and Responsibilities
- Reviews & audits all personnel transactions for accuracy & compliance, determining appropriateness in relations to all applicable university, collective bargaining, state, federal, and third party policies and procedures.
- Inputs, generates, and processes Payroll Notification Forms (PNFs) and casual/overload (Form 6s). Ensures data is accurate and input in a timely manner.
- Responsible for initial orientation & in-processing of new employees, generates the appropriate payroll document(s), routes for signature & timely processing. Verifies accuracy of employee data in employee files/Peoplesoft system.
- Independently reviews for accuracy & compliance on all recruitment documents, including SF-1’s vacancy announcements, recommendation to hire memo for faculty, APTs, GA, civil service & casual & overload appointments.
- Coordinates annual health plan Open Enrollment for CNS announcement of meetings and deadline on forms submissions. Assists faculty & staff in resolving various problems regarding employee benefits.
- Assists in the management & maintenance of all confidential personnel files and records, in accordance with State and Federal laws and union contracts.
- Assists with the preparation of workers’ compensation reports, and calculation of claims for temporary disability as needed.
- Notifies supervisors of support employee performance appraisals requirements and deadlines. Provides guidance and assistance to supervisors on process and procedure as needed.
- Provides support services in personnel management or other administrative areas as needs arise.
- Assists the Chief Administrative Officer on other assignments as needed.
- Ensures that personnel transactions are processed and submitted to the payroll office in a timely manner.
- Reviews and oversees the processing of appropriate supporting documents for new appointments, resignations, terminations, leaves without pay, transfers, pay changes, account codes and status changes.
- Reviews appointments and employment forms such as I-9s, benefit forms, etc. to ensure completeness, accuracy, and compliance.
- Prepares and audits G-2’s for college personnel. Processes and disburses as appropriate.
- Administers rules and regulations, and develops college policies and procedures for the Student Employment and Cooperative Education (SECE) program. Oversees the processing of student appointments and payments.
- Assists in developing and writing student assistant position descriptions. Establishes and/or classifies position classifications and pay. Reviews requests for pay increment and/or promotion.
- Distributes information on upcoming training programs and ensures that appropriate forms are completed on a timely basis for training and workshops.
- Audits applications for benefit enrollment and changes for eligibility and timely submissions; processes and distributes as appropriate.
- Review reports of work related injuries and timely submission to appropriate offices.
- Review notices of unemployment insurance claims filed with the Department of Labor and Industrial Relations. Based on research of personnel files, prepares appropriate responses to DLIR.
- Responds to requests for employment verification.
- Processes TAPs payments for casual and overload payroll.
- Provides notary services for State of Hawaii personnel forms.
- Other duties as assigned
Minimum Qualifications
- Possession of a baccalaureate degree in business administration or related field and 0 year(s) of progressively responsible professional experience with responsibilities for N/A; or equivalent education/training or experience.
- Functional knowledge of principles, practices and techniques in human resource management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resource management.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the human resource management.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
- Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Desirable Qualifications
- Familiarity with State and Federal human resources rules and regulations.
- Familiarity with the various collective bargaining contracts of the various employment types at the University.
To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64 ( standard format ) ( large format ), resume, names of 3 professional references, and official transcripts (copies accepted, originals required upon hire) to the address below.
Address:
- College of Natural Sciences Deas's Office
- 2545 McCarthy Mall, Bilger 102
- Honolulu, HI 96822
Inquiries:
- Cynthia Higa; 808-956-5914; higacynt@hawaii.edu
- William Ditto; wditto@hawaii.edu
The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
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